Your privacy matters to us. This Privacy Policy describes how Gameclub Solutions LLC ("we," "us," or "our") collects, uses, and shares information about you when you use our website, services, and digital products. By engaging with our services, you agree to the practices described here.
Information We Collect
We collect information you provide directly to us, as well as information gathered automatically through your interaction with our website and services.
Personal Information
Name, email address, phone number, company name, and other details you provide via contact forms or project briefs.
Project Information
Information shared during project discovery, including business requirements, design assets, technical documentation, and feedback.
Usage Data
IP address, browser type, pages visited, referring URLs, and session duration collected automatically when you visit our website.
Payment Information
Billing details processed securely via third-party payment processors. We do not store full credit card numbers on our servers.
How We Use Your Data
We use the information we collect to provide, improve, and personalize our services, communicate with you, and fulfill our contractual obligations.
- To respond to inquiries and provide project proposals and estimates
- To deliver design and development services as agreed in client contracts
- To send project updates, milestone notifications, and delivery confirmations
- To process payments and issue invoices
- To improve the performance and usability of our website
- To comply with legal obligations and enforce our agreements
- To send occasional marketing communications (only with your consent)
We do not sell your personal data. We never sell, rent, or trade your personal information to third parties for their own marketing purposes.
Data Sharing & Disclosure
We may share your information in limited circumstances described below. We require all third parties to maintain appropriate security standards.
| Recipient | Purpose | Safeguards |
|---|---|---|
| Service Providers | Hosting, analytics, payment processing | Data Processing Agreements in place |
| Project Collaborators | Freelancers or contractors involved in your project | NDA required before access |
| Legal Authorities | Compliance with court orders or legal process | Only when legally required |
| Business Transfers | Merger, acquisition, or asset sale | You will be notified in advance |
Cookies & Tracking Technologies
Our website uses cookies and similar tracking technologies to enhance your experience and analyze site performance. Cookies are small text files stored on your device.
- Essential cookies: Required for basic website functionality. Cannot be disabled.
- Analytics cookies: Help us understand how visitors interact with our site (e.g., Google Analytics). You may opt out.
- Preference cookies: Remember your settings and choices across sessions.
- Marketing cookies: Used only with your explicit consent to deliver relevant content.
You can manage or disable cookies through your browser settings at any time. Note that disabling certain cookies may affect site functionality.
Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements.
| Data Type | Retention Period |
|---|---|
| Contact inquiries | 2 years from last interaction |
| Client project files | 5 years post-project completion |
| Payment records | 7 years (legal/tax requirements) |
| Website analytics | 26 months (anonymized) |
| Marketing preferences | Until you unsubscribe |
After the retention period, data is securely deleted or anonymized.
Your Rights & Choices
Depending on your location, you may have the following rights regarding your personal information. We honor all valid requests within 30 days.
- Access: Request a copy of the personal data we hold about you.
- Correction: Request correction of inaccurate or incomplete data.
- Deletion: Request deletion of your personal data, subject to legal obligations.
- Portability: Receive your data in a structured, machine-readable format.
- Objection: Object to certain types of processing, including direct marketing.
- Restriction: Request that we limit processing in specific circumstances.
- Withdraw consent: Withdraw previously given consent at any time.
To exercise any of these rights, contact us at [email protected]. We may need to verify your identity before processing your request.
Data Security
We implement industry-standard technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.
- All data transmitted between your browser and our servers is encrypted via TLS/SSL
- Access to client data is restricted to authorized team members only
- All contractors and collaborators sign NDAs before receiving project access
- We use secure, reputable cloud infrastructure with SOC 2 certifications
- Regular security audits and vulnerability assessments
No method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your data, we cannot guarantee absolute security. In the event of a breach, we will notify affected individuals as required by applicable law.
Third-Party Services
Our website and services may link to or integrate with third-party platforms. We are not responsible for the privacy practices of these external services.
- Google Analytics — Website traffic and behavior analytics
- Stripe — Payment processing and invoicing
- Notion / Linear — Project management and collaboration
- Figma — Design file sharing and collaboration
- Calendly — Meeting scheduling
We encourage you to review the privacy policies of any third-party services before providing your information to them.
Children's Privacy
Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have inadvertently collected information from a child, we will take immediate steps to delete it. If you believe we have collected data from a minor, please contact us immediately at [email protected].
International Users
Gameclub Solutions LLC is based in the United States. If you are accessing our services from outside the US, your information may be transferred to, stored, and processed in the United States, where data protection laws may differ from those in your country.
For users in the European Economic Area (EEA) or United Kingdom, we process your data on the following legal bases: performance of a contract, compliance with legal obligations, legitimate interests, and your consent where required. You have rights under GDPR as described in Section 6 above.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will notify you by:
- Posting the updated policy on our website with a new "Effective Date"
- Sending an email notification to active clients
- Displaying a prominent notice on our website for 30 days
Your continued use of our services after the effective date of any changes constitutes your acceptance of the updated policy.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
- Email: [email protected]
- General: [email protected]
- Company: Gameclub Solutions LLC, United States
We aim to respond to all privacy-related inquiries within 5 business days.
Have a question about your data?
Our team is happy to clarify anything in this policy or assist with a data request.
Contact Privacy TeamPlease read these Terms carefully before engaging our services. By accessing our website or entering into a service agreement with Gameclub Solutions LLC, you agree to be bound by these Terms of Service. If you do not agree, please do not use our services.
Acceptance of Terms
These Terms of Service ("Terms") constitute a legally binding agreement between you ("Client" or "you") and Gameclub Solutions LLC ("Company," "we," "us," or "our"), a limited liability company organized under the laws of the United States.
By using our website at gameclubsolutions.com, submitting a project inquiry, signing a project proposal, or engaging any of our services, you acknowledge that you have read, understood, and agree to be bound by these Terms and our Privacy Policy.
Last updated: January 1, 2026. These Terms supersede any prior agreements or understandings, whether oral or written, between you and Gameclub Solutions LLC relating to our services.
Our Services
Gameclub Solutions LLC provides digital design and development services including, but not limited to:
- UI/UX Design — user research, wireframing, prototyping, and high-fidelity interface design
- Web Application Design — architecture and design of complex web-based applications
- SaaS Product Design — end-to-end design of software-as-a-service platforms
- Web & Software Development — front-end, back-end, and full-stack engineering
- Product Strategy — consulting, roadmap planning, and MVP scoping
- Design Systems — component libraries, style guides, and documentation
The specific scope of services, deliverables, timelines, and fees for each engagement will be defined in a separate Statement of Work (SOW) or project proposal signed by both parties. In the event of a conflict, the SOW governs.
Client Responsibilities
To ensure a successful project outcome, the Client agrees to:
- Provide timely, accurate, and complete information, assets, and feedback as reasonably requested
- Designate a primary point of contact with authority to approve decisions on behalf of the organization
- Respond to review requests within the agreed turnaround time (typically 3–5 business days)
- Ensure that all content, materials, and intellectual property provided to us are owned by or licensed to you
- Refrain from requesting work that infringes on third-party intellectual property rights
- Make payments according to the agreed payment schedule
Delays caused by the Client (e.g., late feedback, missing assets, scope changes) may result in revised timelines. We will not be held responsible for project delays attributable to the Client.
Payments & Fees
Payment terms are as specified in the project proposal or SOW. Standard payment structure is as follows:
| Milestone | Payment | Due Date |
|---|---|---|
| Project kickoff | 50% of total project fee | Before work begins |
| Design approval | 25% of total project fee | Upon design sign-off |
| Final delivery | 25% of total project fee | Upon final handoff |
- All fees are quoted and billed in US Dollars (USD) unless otherwise stated
- Invoices are due within 14 days of issuance unless otherwise agreed
- Late payments accrue interest at 1.5% per month (18% per annum)
- Significant scope changes will be quoted and billed separately as change orders
- Refunds are not available for work already completed and approved by the Client
Intellectual Property
Intellectual property rights are governed as follows upon receipt of full payment:
Client Ownership
Upon full payment, all final custom deliverables (designs, code, assets) created exclusively for your project become your property.
Our Retained Rights
We retain ownership of our pre-existing tools, frameworks, methodologies, and general design knowledge developed independently of your project.
- We may display completed work in our portfolio unless you request confidentiality in writing
- Work product is not transferred if invoices remain unpaid
- Third-party assets (stock images, fonts, plugins) remain subject to their original licenses
- Any open-source components used will be disclosed and remain under their respective licenses
Confidentiality
Both parties agree to maintain the confidentiality of any proprietary or sensitive information disclosed during the course of the engagement ("Confidential Information").
- Confidential Information includes business plans, technical details, user data, financials, and trade secrets
- Neither party will disclose Confidential Information to third parties without prior written consent
- Confidentiality obligations survive termination of the engagement for a period of 3 years
- A formal NDA may be signed upon request before project discovery begins
Exceptions apply to information that is publicly known, independently developed, or required to be disclosed by law.
Warranties & Disclaimer
Gameclub Solutions LLC warrants that:
- We have the right to enter into this agreement and perform the services described
- Our deliverables will be original work or properly licensed for your use
- Services will be performed in a professional and workmanlike manner
- We will notify you promptly of any issues that may affect project delivery
DISCLAIMER: Except as expressly stated, services are provided "as is." We make no warranties regarding specific business outcomes, revenue growth, user acquisition, or performance metrics resulting from our work.
Limitation of Liability
To the maximum extent permitted by applicable law, Gameclub Solutions LLC shall not be liable for any indirect, incidental, special, consequential, or punitive damages — including loss of profits, data, or business opportunities — arising from your use of our services.
Our total liability for any claims arising under these Terms shall not exceed the total fees paid by you to us in the three (3) months preceding the claim. This limitation applies regardless of the form of action.
Some jurisdictions do not allow limitations on liability for certain types of damages. In such cases, our liability will be limited to the fullest extent permitted by law.
Termination
Either party may terminate an engagement as follows:
| Termination Type | Notice Required | Client Owes |
|---|---|---|
| Client — convenience | 14 days written notice | All work completed to date |
| Client — breach by us | 7 days written notice + cure period | Work completed only |
| Us — non-payment | 7 days written notice | All outstanding invoices |
| Us — convenience | 14 days written notice | Refund for unstarted work |
Upon termination, we will deliver all work product completed to the date of termination. All outstanding fees become immediately due. Provisions relating to IP ownership, confidentiality, and limitation of liability survive termination.
Governing Law & Disputes
These Terms are governed by and construed in accordance with the laws of the United States, without regard to conflict of law principles.
- Any disputes will first be addressed through good-faith negotiation between the parties
- If negotiation fails, disputes will be resolved through binding arbitration under the AAA Commercial Arbitration Rules
- Arbitration will be conducted in English in the United States
- Each party waives any right to a jury trial and to participate in class action proceedings
Nothing in this section prevents either party from seeking injunctive or other equitable relief in a court of competent jurisdiction for urgent matters, including IP infringement.
Contact & Notices
All legal notices under these Terms must be in writing and delivered via email or certified mail to:
- Email: [email protected]
- General: [email protected]
- Company: Gameclub Solutions LLC, United States
If any provision of these Terms is held to be invalid or unenforceable, the remaining provisions will continue in full force and effect. These Terms, together with any applicable SOW, constitute the entire agreement between the parties and supersede all prior negotiations and understandings.
Questions about our Terms?
We're happy to walk you through anything before you sign. Let's talk.
Contact Legal Team